Privacy policy

Date: 24/05/2018

Data Protection Statement

• when you use our website  https://www.propartner.net
• fill out online applications
• use the contact form

and for which purposes we use the data, and how it is deployed to optimise our services for you.

1.   Basic Information

(1)   You can print or save this document using the normal browser function (usually “File” ® “Save as”).  You can also download and archive this file as a PDF, by clicking ®here. In order to open the PDF file you need the free programme Adobe Reader (from www.adobe.de) or a comparable programme that can open PDFs.

(2)   Unless otherwise described in the following sections, the legal basis for handling your personal data results from the necessity of collecting data in order to provide functionalities requested by you on this website (Art. 6 (1)(b) Basic Data Protection Regulation).

2.   Responsible Party/Data Protection Officer

(1)   In accordance with Art. 4 (7) of the EU Basic Data Protection Regulation (BDPR), the responsible party is

Propartner Zeitarbeit + Handelsagentur GmbH
Im Kränzliacker 9
79576 Weil am Rhein Germany

hereafter referred to as “Propartner”, “we” or “us”. You can find out more about the provider in our legal notice.

(2)    You can contact the company’s data protection officer at: datenschutzbeauftragter@pro- partner.net or using our postal address with the note “Data Protection Officer”.

3.   Provision of the Website and Log Files

(1)   If you only use the website for informational purposes, that is, without registering or transferring data in any other manner, we only collect the personal data that is transferred automatically by your browser. If you wish to look at our website we collect the following data, which is a technical requirement for showing the website and which guarantees stability and security (legal basis: Art. 6 (1) (p. 1) (f) BDPR):

• IP address
• Data and time of the request
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (actual page)
  
  

• Access status/http status code
• Data quantity transferred
• Website from which the request was received
• Browser
• Operating system and interface
• Language and version of the browser software

(2)   User IP addresses are deleted or made anonymous after use of the website. To anonymise IP addresses, they are changed in such a way that details of personal or material circumstances cannot be assigned to a specific or identifiable natural person, or only with a disproportionately large expenditure of time, cost and manpower.

4.   Cookies

(1)     In addition to the log files mentioned above, cookies are also stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive and assigned to the browser you use, and through which we receive certain information based on where the cookies come from (in this case us). Cookies cannot run programmes or transmit viruses to your computer. They are used to make internet usage easier and more effective.

(2)   The use of cookies:

a)   The type of cookies used on this website are (scope and function explained below):

• Session cookies (see b)
• Persistent cookies (see c)

b)   Session cookies are automatically deleted when you close your browser. These save a session ID which can be used to allocate the various requests of your browser with a common session. This allows your computer to be identified again when you return to our website. Sessions cookies are deleted when you log out or close your browser.

c)  Persistent cookies are automatically deleted after a set period, which can vary from cookie to cookie. You can delete cookies at any time by accessing the security settings in your browser.

(3)   What do we use cookies for?

a)   Settings and functions

When you visit our website, the language and country settings determined or selected by you are stored in a cookie so that you do not have to repeat this step every time you visit the website. First, we check if your browser supports cookies, and this information is stored in another cookie. Then you are shown country and language specific contact information, which is also stored. The legal basis for this is Art. 6 (1) (p.1) (b) BDPR.

b)   Identification

We use cookies in order to recognise you when you return to our site, if you have an account with us (or a customer login (see item 6)). The legal basis for this is Art. 6 (1) (p.1) (b) BDPR.

c)  Advertising

We use advertising cookies in order to evaluate the effectiveness of our advertising measures and determine how they can be optimised. We also use advertising cookies to address users of our website with targeted advertising messages on internet sites in the Google Inc. (“Google”) display network (AdWords Remarketing). The legal basis for this is Art. 6 (1) (p.1) (f) BDPR.

d)  Analytics

We use the web analysis service Google Analytics in order to continuously improve our website for our customers and interested parties. By employing cookies, we receive information from Google regarding the use of our internet site. We are informed, for example, about how often and in which order the individual pages are opened and how much time on average a user spends on each page. We also receive information about whether users have visited our site previously. The legal basis for this is Art. 6 (1) (p.1) (f) BDPR.

® See item 8 Web Analysis Services

(4)   Managing cookies

You can configure your browser settings to your preference in order to, for example, accept third-party cookies or to manage or reject all cookies as you choose. You can delete existing cookies through your browser settings. Please be aware that as a result you may not be able to use all of the functions on our website.

5.   Contact Form and Email Contact

(1)    Our internet site features various contact forms that can be used to contact us electronically. One of these is the general contact form that can be found under “Contact”. With the online application process (see item 6), you can send your application to us using a special application form. If a user decides to use this form, the data entered into the fields is transmitted to us and stored by us. The data concerned can be seen directly on the form.

The following data is also stored upon sending the form:

• User’s IP address
• Date and time that the form was sent

(2)   In order to process the data your consent is always requested and you are referred to this data protection statement as you send the form. Alternatively, you can also contact us using the email addresses provided. In this case, the personal data sent by the user in the email is saved. The data is exclusively used to process the request.

(3)    In cases where we have user consent, the legal basis for processing the data is Art. 6 (1) (a) BDPR. For data that was sent via email, the legal basis for processing the data is Art. 6 (1) (f) BDPR. If the object of the email contact is to conclude a contract, another legal basis for processing the data is Art. 6 (1) (b) BDPR. If the object of the contact request or email contact is to initiate an employment relationship, particularly through an online application, the legal basis is Section 26 of the German Federal Data Protection Act (Bundesdatenschutzgesetz [BDSG]).

(4)   We only process personal data from the forms in order to help us process the contact form. If contact is made by email, this also constitutes a legitimate interest for processing data. The other personal data processed through the sending of a form serves to avoid misuse of the contact form and ensure the security of our information technology systems.

(5)    The data is deleted as soon as it is no longer necessary for the purposes for which it was collected. For personal data collected from forms or sent by email, this is the case once the conversation with the user has come to an end. The conversation is considered to have come to an end when the circumstances allow the assumption that the matter discussed has been finally resolved. The additional personal data collected as the form is sent are deleted seven days after collection at the latest.

6.   Registration Function for Customers

(1)   You have to register to access the area for companies. Mandatory information is shown during the registration process. The data entered during registration is used for the purpose of gaining access (customer login). You can be informed of technical circumstances or information relevant to offers or registration by email. If you have cancelled your customer account, the data pertaining to the account is deleted, unless they must be retained for commercial or tax reasons in accordance with Art. 6 (1) (c) BDPR.

(2)   When you opt to use our registration function or a user account, we store the IP address and the time of any user actions. This data is stored on the basis that we have a legitimate interest, as does the user, to protect against misuse and or any other unauthorised use. This data is generally not passed on to third parties unless it is necessary for our purposes or we have a legal obligation to do so in accordance with Art. 6 (1) (c) BDPR. IP addresses are anonymised or deleted after seven days at the latest.

7.   Online Application

(1)    We collect, process and use your personal data in order to process your online application. The data in your online application is transmitted to us either via the internet application form or directly per email and is, of course, treated confidentially. We ensure that your personal data is treated confidentially and in accordance with the legal requirements using suitable technical and organisational measures. The transmission of your application form is always encrypted (https://). Before you send the application form we request your express consent to process your personal data as stated in this data protection statement (see also item 5 (2) of this data protection statement).

(2)   Please be aware that data transmitted by email is not encrypted and the data may in certain circumstances be accessed or falsified by unauthorised persons. We are also happy to receive your documents through the post. If you have applied for a specific position and this position has already been filled, or we consider you also or better suited for another position, we would like to forward your application within our company. Please inform us if you do not consent to this. Once the application process is over, or at the latest after six months, your personal data is automatically deleted, unless you have expressly consented to your data being stored for a longer period of time.

8.   Web Analysis Services

We use the web analysis service named below. The legal basis for this is Art. 6 (1) (p.1) (f) BDPR.

a)   Google Analytics

(1)     This website uses Google Analytics, a web analysis service provided by Google Inc. (“Google”).  Google Analytics uses cookies, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transferred to a Google server in the USA and stored there. However, if IP anonymisation is activated on this website, Google will reduce your IP address within the Member States of the European Union or in other states party to the Agreement for the European Economic Area in advance. The full IP address will only be transferred to a Google server in the USA and shortened there in exceptional cases. On commission of the operator of this website, Google will use this information to evaluate your use of the website, compile reports on the website activities and provide the website operator with further services associated with the use of the website and the internet.

(2)    The IP address transmitted by your browser for Google Analytics services is not merged with other Google data.

(3)    You can prevent cookies being saved with the correct setting in your browser software, but we must point out that this will result in you not being able to use the full functionality of all functions on this website. You can also prevent the collection of data caused by the cookie and based on your use of the website (incl. your IP address) and it being sent to Google, and the processing of this data by Google, by downloading and installing the browser plug-in provided by Google:

(4)   This website uses Google Analytics with the “_anonymizeIp()” extension. This results in IP addresses being shortened to the extent that it is not possible to relate the data to a particular person. If the data collected about you can be related back to you it is immediately excluded and the personal data is immediately deleted.

(5)   We use Google Analytics in order to analyse the use of our website and regularly improve it. The statistics that the service provides enable us to improve our internet offer and make it more interesting for you, the user. For the exceptional cases in which your personal data is transmitted to the USA, Google has submitted to the EU-US Privacy Shield https://vvvvw.privacy-. shield.gov/EU-US-Framework. The legal basis for the use of Google Analytics is Art. 6 (1) (p.1) (f) BDPR.

(6)    Third party information: Google Dublin, Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland, Fax: +353 (1) 436 1001. User terms: http://vvvvw.google.com/analy- tics/terms/de.html, Data protection overview: http://wvvvv.google.com/intl/de/analytics/learn/privacy.html, and data protection statement: http://www.google.defintl/de/policies/privacy.

b)    Google Tag Manager

(1)   This website uses Google Tag Manager, an element of Google Analytics. Tags are small code elements on our website that serve to measure traffic and visitor behaviour, direct the orientation towards target groups and to test and optimise the website, amongst other functions. Google Tag Manager is a solution that Propartner uses to manage website tags on an interface. The Tag Manager tool itself (which implements the tags) is a cookie-free domain. The tool in turn creates other tags which in some cases may collect your data. Google Tag Manager does not access this data. If cookies or domains have been deactivated, the deactivation applies to all tracking tags that are implemented by Google Tag Manager.

(2)         You can find out more about Google Tag Manager online at: https://www.google.de/tagmanager/use-policy.html

c)   Google Adwords Conversion Tracking

This website uses Google Adwords Conversion Tracking. The Conversion Tracking cookie is activated on the user’s browser by Google Adwords if you click on an advertisement placed by Google. The cookies expire after 30 days. They are not used to collect personal identification data. If the user visits a certain page on this website and the cookie has not yet expired, Google and Propartner are informed that the user has clicked on an advertisement and was redirected to this page. Every Google Adwords customer receives a different cookie. This means cookies cannot be tracked beyond the website of the Adwords customer. Conversion statistics are created for Adwords customers who have opted for conversion tracking based on the data collected by the conversion cookies. Adwords customers are informed of the number of users that have clicked on the advert and were redirected to a page with the conversion tracking function. They do not, however, receive information that could allow them to identify the user. If you do not wish to take part in the tracking programme, you can object to the use of this programme by deactivating the Google Conversion Tracking cookie in your internet browser. You can also deactivate conversion tracking cookies by setting your browser to block cookies from “googleadservices.com”.

9.   Google Maps Integration

(1)   We use the Google Maps service on this website. This allows us to present interactive maps directly on the website and enable user-friendly use of the maps function.

(2)  By visiting the website, Google is informed that you have accessed the corresponding subpage on our website.  The data listed under item 3 of this statement is also transmitted. This is not dependent on whether Google provides a user account, which you are logged into, or if there is no user account. If you are logged in to Google, your data is directly assigned to your account. If you do not want this data to be assigned to your Google profile, you must log out before clicking the button. Google stores your data in a user profile and uses it for advertising, market research and/or needs-based design of its website. Such evaluations are performed (even for users who are not logged in) in order to provide needs-based advertising and in order to inform other users of the social network about your activities on our website. You have the right to object to the creation of such a user profile. You must address your objection to Google.

(3)  You can find out more about the purposes and extent of data collection and processing by the provider of the plug-in in the provider’s data protection statements. There you will also find more information regarding your rights in this instance and settings options to protect your privacy:  http://www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US- Framework.

10.    Social Media

(1)    We currently use the following social media plug-ins: Facebook, Xing, Linkedln. The providers of the plug-in can be identified by the marking on the button, the initial or the logo. We offer you the opportunity to communicate directly with the provider of the plug-in using the button. Only if you click on the marked space and thereby activate it, does the plug-in provider receive the information that you have accessed the corresponding website using our online offer. The data listed under item 3 of this statement is also transmitted. According to the providers of Facebook and Xing, the IP address is anonymised in Germany directly after it is collected for these two plug-ins. By activating the plug-ins, your personal data is therefore transmitted and saved in the corresponding location (USA in the case of American providers). Because the plug-in provider specifically collects data using cookies, we recommend deleting all cookies from your browser using your security settings before clicking on the greyed-out box.

(2)    We do not have any influence on the data collected or the data processing procedures, nor do we know the full extent of the data collection that is performed, for what purposes data is processed or how long data is stored. We also have no information about how the data collected by the plug-in provider can be deleted.

(3)   The plug-in provider saves the data collected from you in a user profile and uses this for advertising, market research and/or needs-based design of its website. Such evaluations are performed (even for users who are not logged in) in order to present needs-based advertising and in order to inform other users of the social network about your activities on our website. You have the right to object to the creation of such a user profile. You must address your objection to the relevant plug-in provider. With the plug-ins we offer you the ability to interact with social networks and other users so that we can improve our offer and make it more interesting for you, the user. The legal basis for the use of plug-ins is Art. 6 (1) (p.1) (f) BDPR.

(4)   Data transfer takes place independent of whether you have an account with the plug-in provider and whether you are logged into that account. If you are logged into your account with the plug-in provider, the data we have collected is directly assigned to the account that you have with the plug-in provider. If you press the activated button and, e.g., link to the page, the plug-in provider will also save this information in your user account and share it publicly with your contacts. We recommend regularly logging out of social networks after you have used them, particularly, however, before activating the button, in order to avoid having the data assigned to your profile held by the plug-in provider.

(5)   You can find out more about the purpose and scope of data collection and processing by the plug-in provider in the providers’ data protection statements linked below. There you will also find more information on your rights in this instance and settings options to protect your privacy.

(6)   These are the addresses of the plug-in providers and a URL to their data protection information:

• Facebook  Inc.,  1601  S  California  Ave,  Palo  Alto,  California  94304,  USA;  http://www.facebook.com/policy.php;

More information regarding data collection: http.//www.facebook.cona/help/186325668085084, http://www.facebook.cona/about/privacy/your-info-on-other#applications and http://www.facebook.com/about/privacy/your-info#everyoneinfo

Facebook has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework.

• Xing AG, Gänsemarkt 43, 20354 Hamburg, DE; http://www.xing.com/privacy.
  • Linkedln Corporation, 2029 Stierlin Court, Mountain View, California 94043, USA; http://-. www.linkedin.corn/legal/privacy-policy Linkedln has submitted to the EU-US Privacy Shield

11.    Automated Decision-making and Profiling

(1)   We do not use fully automated decision making for the establishment and implementation of a business relationship in accordance with Article 22 of BDPR.

(2)    In order to purposefully inform you of our services and provide advice, we, or service providers on our behalf, use web analysis tools, specifically tracking technology. These enable us to communicate and advertise in a manner-oriented towards our customers’ needs. Please refer to item 7 Web Analysis Services.

If your personal data is processed you have the following rights vis-a-vis us, as the responsible party:

a)   Rights in Accordance with Art. 15 et seq. BDPR

(1)    In accordance with Article 15 BDPR, you have the right to information. Under certain circumstances, you have the right to rectification in accordance with Article 16 BDPR, the right to restrict processing in accordance with Article 18 BDPR, and the right to deletion (“right to be forgotten”) in accordance with Article 17 BDPR. You also have the right to receive the data provided by you in a structured, common and machine-readable format (right to data transfer) in accordance with Article 20 BDPR, if the data is processed using automated processes and is based on consent in accordance with Art. 6 (1) (a) or Art. 9 (2) (a) or a contract in accordance with Art. 6 (1) (b) BDPR. Restrictions pursuant to Sections 34 and 35 FDPA apply in the case of the right to information and deletion.

(2)    You may withdraw any consent you have given us to process your personal data at any time. This also applies to the revocation of declarations of consent that were provided to us before the EU Basic Data Protection Regulations came into force on 25 May 2018. Please be aware that the revocation only takes effect in the future. Processing that took place before the revocation is not affected.

b)    Right to Complain

You have the option of addressing a complaint to us or a data protection authority, particularly in the Member State in which you reside, work or the place where an infringement is presumed to have taken place (Article 77 BDPR in conjunction with Section 19 FDPA).

c)   Right to Object

In addition to the rights listed above, you also have the right to object in accordance with Article 21 BDPR:

(1)      Right to Object in Individual Cases

You have the right to object at any time for reasons arising from your particular situation to the processing of personal data concerning you, which is based on Article 6 (1) (e) BDPR (data processing in the public interest) and Article 6 (1) (f) BDPR (data processing on the basis of balancing interests); this also applies to profiling based on this provision within the meaning of Article 4 (4) BDPR.

If you submit an objection, we will no longer process your data, unless we can provide compelling reasons that outweigh your interests, rights and freedoms, or processing serves to enforce, exercise or defend legal claims.

(2)      Right to Object to Data Processing for Advertising Purposes

In individual cases, we process your data for direct advertising purposes. You have the right to object to the processing of your data for this type of advertising at any time; this also applies to profiling if it is connected to such direct advertising. If you object to your data being processed for the purposes of direct advertising then we will no longer process your data for this purpose.

You can address your objection to the office listed under item 2 of this data protection statement in any format.